What You Need To Know About Proper Commercial Property Management Maintenance

Implementing proper commercial property management maintenance is essential to protecting the current and future value and performance of your property. At Garrison Group, your trusted commercial property management partner in Central Illinois, we understand that the importance of effective commercial property management maintenance goes well beyond responding to issues when they arise, it is about proactively and strategically addressing issues with your property before they have a chance to escalate. 

Conducting routine inspections, instituting preventative maintenance schedules, and conducting timely repairs on vital systems are just a few ways to reduce the risk of property damage, extend the longevity of the systems equipped in your property and ensure that you stay current and compliant with state and federal building and safety codes. 

While keeping your commercial property consistently clean and operating effectively keeps your tenants happy, it also helps to build your brand’s reputation. Businesses rely on their reputation as a functional, well-maintained space to not only ensure that it remains operating smoothly but also guarantees stable occupancy and steady income.  At Garrison Group, we provide hands-on property management services ensuring that your commercial property is running smoothly and that all maintenance issues are being addressed promptly and professionally. 

By taking advantage of Garrison Group’s local commercial real estate market expertise with our proven and effective property management experience, we assist commercial property owners to minimize their risk, control costs and set themselves on the path toward sustainable growth and long-term value. Contact Garrison Group today to get started!

The Importance of Preventative Maintenance For Commercial Properties

Preventative maintenance is an essential part of maintaining your property. It not only keeps your property looking presentable, but it also protects the value of your asset, and maintains the functionality and safety of your commercial properties. By instituting regular and proactive inspections and services on critical systems within your property like the HVAC, plumbing and electrical systems, you can identify and prevent issues from forming or escalating into expensive repairs or operational disruptions. 

By utilizing a forward-thinking approach to address potential issues, you can control your property’s long-term maintenance costs, all while ensuring that it stays up to code. Beyond assisting our customers in maintaining their cost savings, implementing regular preventative maintenance also serves as an effective method to increase the overall satisfaction of your tenants and improve your retention. 

Commercial properties that are well-maintained promote tenant loyalty, tenants are more likely to stay in commercial properties, businesses or residential, if proper system and maintenance issues are promptly and consistently addressed. Plus, clients who utilize a preventative approach to their property maintenance over time see a notable extension in their asset’s lifespan and noticeable returns on their investment.

Commercial Property Management Maintenance Checklist

Garrison Group is committed to providing the highest quality property management services to our clients, and that starts by ensuring we utilize a well-organized approach to building maintenance. We ensure that our clients’ properties remain safe, operational and profitable by utilizing a checklist that outlines the essential elements of regular maintenance that keeps your property in compliance with local and federal safety and regulatory standards. 

Plus, we’ve found that taking advantage of a structured system or checklist for commercial building maintenance can help clients identify potential issues before they escalate and increase overall tenant satisfaction.

Key Elements To Include In Your Maintenance Checklist

Routine Inspections of Essential Systems

A comprehensive and well balanced commercial property management and maintenance checklist will typically include routine inspections of essential systems and structures in your property, including:

• HVAC systems

• Plumbing

• Electrical wiring and components

• Roofing

• Structural integrity

Ensuring that each of these elements is appropriately addressed and in a timely manner can help property managers identify potential problems long before they become costly repairs, prevent potential safety issues from occurring and maintain a comfortable environment for your tenants. Adding these inspections to your property management and maintenance checklist will not only improve your property but also help to protect its long-term property value.

Landscaping

In the scope of proper property management maintenance, landscaping plays a vital role. Well-maintained landscaping not only enhances the overall appearance of your property, it can also improve its functionality and commercial property value, all while serving as a strong first impression for potential tenants, customers, investors, and visitors. 

Simply instituting regular maintenance services such as lawn care, tree and shrub trimming, regular inspection and seasonal maintenance on the irritation system, and seasonal care can keep your outdoor areas safe, visually appealing and accessible. Beyond the benefit of being aesthetically pleasing, consistently maintaining your property’s landscaping can play a significant role in maintaining or increasing your overall tenant satisfaction and retention, especially in commercial properties like office buildings and multitenant properties. 

At Garrison Group, we recommend that our commercial clients institute a regular and proactive approach to landscape management which will help them control their overall maintenance costs and enhance the overall value of their property.

Seasonal Care

Proper seasonal care is a vital component in any effective commercial property management plan. Each season presents its own range of unique challenges, from managing snow and ice accumulation in the winter to keeping up overgrowth and maintaining your property’s irrigation system in the warmer months, by staying on top of these essential tasks, your property remains safe and accessible for tenants and employees alike, remains functional, and is visually appalling all year round. 

As with all of the other forms of maintenance we have outlined above, being proactive with your seasonal maintenance tasks ensures that your building systems and high-traffic common areas are properly maintained and prepared for any shift in weather conditions, significantly reducing the risk of weather-related damage, the establishment of significant safety hazards as well as expensive repairs. 

Common seasonal care tasks include:

• Raking leaves

• Cleaning gutters in the summer and fall

• Ensuring your HVAC is running properly

• Keeping your parking lots clear of snow or any other form of debris that may hinder drivers

Seasonal care is an element of proper commercial property management and preventative maintenance that should not be overlooked and can often be anticipated and addressed well in advance. At Garrison Group, we work directly with our property owners and investors to ensure that their properties are effectively managed and we do that by coordinating timely inspections, implementing and maintaining maintenance schedules and ensuring that our clients’ commercial properties are prepared year-round.

Janitorial Care

As your knowledgeable partner in commercial property management, we understand the importance of implementing consistent, high-quality janitorial maintenance services for your commercial properties. Ensuring that your assets are properly maintained provide a wide range of benefits, including:

• Maintaining a clean, safe and professional environment for tenants, employees, visitors or investors

• Plays a significant role in how your property or business is perceived

• Promotes a healthy environment for tenants

• Provides a comfortable and productive environment for tenants and guests

• Reduces wear and tear

• Ensures your building remains compliance with both state and federal health and safety standards

Keeping the high-traffic areas in your property well-maintained helps to enhance the image of your property or business and reinforces confidence in your commitments to your tenants and appearing professional.

Commercial Property Maintenance Best Practices

Some best practices Garrison group includes in our commercial property management maintenance services includes:

• Scheduling regular and recurring inspections on all structures and essential systems within the property

• Documenting all completed tasks

• Leveraging optimized technology like project management software to track progress and keep accurate records of property maintenance and service

  
  

What Are The Benefits of Regular Commercial Maintenance?

Implementing a detailed commercial property maintenance checklist not only streamlines the process of regular property maintenance, but also provides a wide range of benefits, including:

• Increased tenant satisfaction and retention

• Predictable operating expenses

• Extends the overall lifespan of your asset

• Lower energy costs for your property

• Prevent emergency costs

• Improve overall building performance

• Minimize or prevent disruptions

• Enhances your professional reputation

Regular commercial property maintenance offers a clear and effective path to save money on your investment by preventing major issues before they have the chance to form and prioritizing the protection of your property value. We strongly advise our clients to keep their maintenance checklists updated and tailored to each of their properties’ unique needs, so as to ensure that all of your property maintenance needs are being effectively and consistently met. 

Garrison Group: The Answer To All Your Commercial Property Management And Maintenance Needs

As a reliable property management partner for commercial property owners and investors, Garrison Group takes pride in providing high-quality, comprehensive property management services to businesses and multitenant buildings all across Central Illinois. We approach maintaining your assets with the greatest care, from providing preventative maintenance services to vendor coordination to tenant relations and detailed financing oversight, so you can focus on what matters most to you. 

With over three decades of local real estate market experience and providing personalized property management services, we make it our priority to help protect your investment and position your property for maximized performance and long-term returns. 

When you choose to manage your commercial property with Garrison Group, you not only gain a dedicated partner, but also a committed team intent on delivery results you can count on. We make owning a commercial property simple by assuming the complex day-to-day responsibilities, addressing and overcoming challenges, and conveying first-class service solutions that maintain your asset’s functionality.

Whether you own or invest in a single commercial property or have an extensive portfolio of successful commercial properties, Garrison Group is the answer to all of your commercial property management and preventive maintenance needs. We provide property owners peace of mind so they can enjoy the benefits of commercial property owners, all while knowing their investment is in experienced hands.